Submission Guidelines for Indo-UK Workshops
Organisers should contact their respective country Coordinator to discuss ideas and tentative dates before finalising their proposal for submission.
In the UK please contact ICMS and, in India please contact: Office of Vice Chancellor, University of Delhi, Delhi.
The programme will accept workshop proposals on the following dates:
- 11 October 2013
- 31 July 2014 for workshops held in the UK
18 August 2014 for workshops held in India.
The proposal document should not normally exceed five pages and should be submitted electronically in PDF format. In the covering email the proposer should suggest the names of three referees and provide contact details. Email the proposal to Jane Walker, Centre Manager, ICMS, e-mail Jane.Walker@icms.org.uk.
For Indian applicants:
The proposal document should not normally exceed five pages and should be submitted electronically in PDF format. In the covering email the proposer should suggest the names of three referees and provide contact details. Email the proposal to Mr. Sunil, office of Vice Chancellor, University of Delhi, Delhi, email: email@example.com.
The following information should be provided:
Specify whether the meeting is to take place in the UK or in India
Names of the Scientific Organisers
State the names, affiliation and email addresses of the Key Organiser(s) in the Host Country. The proposal shall also identify the relevant person form the other country (UK or India) to act as a Coordinator for that country.
In the case of multi-disciplinary proposals, there may be more than one Organiser from each country. It may be appropriate to give a brief resumé of the accomplishments of each Organiser.
The objectives and importance of the proposed meeting
This is the main part of the proposal, the scientific case. Make sure that the objectives of the meeting are clear and make a strong case for its relevance to both UK and India.
How will the participants from the UK and India be selected? (Please include plans for participation of young researchers/ MSc students/ young faculty members, keeping in view the gender balance.)
Organisers are asked to plan for the dissemination of the results of a workshop. They will be required to prepare a short but comprehensive account of workshop activity for publication on the web, together with a final list of participants and schedule, shortly after a programme ends. If there are plans to publish proceedings, then that should be raised at an early stage.
Knowledge transfer and public engagement
Organisers should consider the possibility of reaching a wider audience for the workshop activity.
For workshops to take place in the UK only: organisers will be asked to discuss possibilities for the involvement of commercial beneficiaries of the proposed research with the KT officer at ICMS.
Proposed start/end dates
A meeting should be of the length required to achieve its objectives, but a meeting will normally last 5 working days, excluding journey days.
Probable number of participants
There is no fixed number of participants but it is envisaged that most meetings will have up to 40 participants (with a maximum of 10 international attendees from the ‘visitor’ country).
For example, a Workshop could have expository talks, discussion sessions or problem sessions as well as the more standard one-hour talks.
An estimate of the travel and subsistence costs required and potential other sources of funding
See the page on Financial Support Available.
If appropriate, a short bibliography should be included.